Executive Assistant
Vicariate of Administration
Piscataway, NJ

Presently we are seeking an Executive Assistant for the Vicariate of Administration. This position provides a variety of advanced administrative assistance to the Episcopal Vicar and Executive Director as well as specific transactional support to Department Directors as assigned by Episcopal Vicar or Executive Director.
 

Essential Job Functions include, but are not limited to:

• Serves as liaison and knowledgeable contact between the Episcopal Vicar/Executive Director/Directors and other diocesan staff and parish and school administrators; maintains accurate mailing lists for various constituents and electronically distributes policies and other announcements as appropriate. Ensures all communication is appropriately reviewed, professional and timely.

• Drafts letters and other correspondence as appropriate when requested by Episcopal Vicar and/or Executive Director.

• Provide webpage updates to Office of Communications for departments within the Office of Administration

• Provide general administrative support including multi-calendar management, maintaining departmental files electronically or by hardcopy, answering/re-routing phone calls, e-mails, and other correspondence while following up on inquiries as required.

• Review and approve recurring monthly invoices within the Department of Administration (utilities, phone, internet, and other contracted services) in Microix. Compare to budget and bring variances to the attention of appropriate Office Director.

The above is a brief summary of general duties for the position. The Executive Assistant lends administrative support to 8 (eight) different offices in the Vicariate for Administration. A more detailed job description will be shared at interview.

Qualifications:

• Must be a practicing Roman Catholic who upholds the teaching and traditions of the Catholic Church and who possesses a sound working knowledge of the Catholic faith and Church hierarchy.

• Associate's degree (A.A.) or equivalent from two-year college or technical school; or seven to ten years of Diocesan experience and/or training; or equivalent combination of education and experience.

• Knowledge of of Word, Excel, Outlook, Microix, DLS and website content management.

Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Interested candidates should email their resume to hr@diometuchen.org.

Or mail to:    Human Resources Director
                      Diocese of Metuchen
                      PO Box 191
                      Metuchen, NJ 08840-0191

Due to the anticipated volume of responses, please no phone calls.