Fingerprint Process

June 15, 2010

Diocese of Metuchen
Employee and Volunteer Background Fingerprint Process

Step One:
An Employee/Volunteer Application Form must be completed and returned to your Parish/School designated Background Coordinator. The form can be located on this office’s website (see Policies/Forms). Your Background Coordinator will identify those parish employees and volunteers who must be fingerprinted under the Policy. The coordinator will ensure that basic background information on each employee and volunteer including his or her name, address, e-mail address if available; date of birth, home phone number, diocesan title or position, and optional social security number is included on application form. Note: No one under the age of 18 should be fingerprint background evaluated.

Step Two:
The Volunteer/Employee should have been given a Morpho Trak Applicant Information Form (Universal Fingerprint Form NJAPS2 V 4.0) which has been provided to all parishes and schools with a specific identification number for each individual location, that is located in Box #7 and Parish School Location Agency Information Box #1 (bottom of page). Separate forms are required for employees and volunteers. Employees of schools must be processed through NJ Department of Education Criminal History Review Unit Program.

If you have not received a Morpho Trak form, you can access the forms by scrolling to the bottom of the page and clicking on the appropriate link. To obtain your required Parish or School personal six digit Contributor Case Number (must be entered in Box #7 of the Morpho Trak form) please scroll to the bottom of the page. Make sure you add your School/Parish name and town in the Agency Information #1 box, located on the bottom of the page.

Step Three:
Volunteer/Employee should read form carefully and follow all instructions to complete fingerprint process. The form must be presented to be fingerprinted. No exceptions allowed. No variation of form will be accepted.

Step Four:
Morpho Trak appointment scheduling is available via the web at www.bioapplicant.com/nj 24 hours a day, 7 days per week.

For applicants who do not have web access, appointments are available through the toll free number center at (877) 503-5981 on a first call, first served basis Monday through Friday, 8:00 AM to 5:00 PM EST and Saturday, 8:00 AM to 12 noon EST.

Hearing impaired scheduling is available at (800) 673-0353. English and Spanish operators are available through the Call Center.

Payment by money order at the site will be accepted for applicants scheduling via the call center only. Money order payment must be indicated at the time of scheduling. No other form of payment will be accepted at the fingerprint site.

Applicant must pay their own fingerprinting fees, payment will be required at the time of scheduling for check and credit card payments. Applicant’s account will be charged at the time of scheduling. A fee of $11 is charged to cover the cost of a scheduled appointment for applicants who do not cancel by noon on the business day prior to your scheduled appointment (Saturday noon for Monday appointments).

The $11 fee also applies to applicants who are turned away from the printing sites due to their inability to present proper ID defined below (26), or who fail to present Universal Form NJAPS2 Version 4.0 provided to you by your background coordinator and required for printing. State and federal search fees will be refunded.

The applicant ID number, date, time of appointment and payment confirmation will be confirmed by the call center. Applicant must record this information in the appropriate blocks to the right side of form while speaking with the operator.

Valid photo identification must be presented at the time of fingerprinting and must have a valid expiration date. Expired New Jersey photo driver license will be accepted in combination with current non-photo license. No other expired identification will be accepted.]

Mandatory Acceptable Identification: ID must be issued by Federal, State, County or Municipal Entity for identification purposes and must include photo, name, address (home/employer) and date of birth. Examples of acceptable identification include 1) photo driver’s license or photo ID issued by any State DMV or NJ MVC, 2) passport or immigration ID, 3) Federal, State, County, and Municipal Employment ID. ID must meet all of the underlined requirements which must be present on one ID. Combination of documents is not acceptable.

Note: Reimbursement for background cost is a Pastor/Parish/School-based decision.

Effective March 19, 2012: Current cost is $26.00 for volunteers and $57.50 for employees.

Step Five:
Volunteer/Employee is to select Morpho Trak location to be fingerprint processed. At time of processing, a PCN number will be assigned to individual. Individuals will be given a receipt as proof of fingerprinting with recorded information, attached to the Applicant Universal Form.

Step Six:
The Applicant’s Morpho Trak Form and receipt should be photocopied and provided to background coordinator of Parish/School as proof of processing and should be maintained in Volunteer/Employee secured file records area.

Step Seven (If Required):
Morpho Trak Inc. will notify any individual that requires re-fingerprinting because of any computer error. A 90 day time period will be enforced by Morpho Trak for completion of re-fingerprinting. Any further delay will result in applicant being re-charged a new applicant fee.

Step Eight:
The New Jersey State Police will conduct a background search and submit the results to the Diocese.

Step Nine:
The Diocese Office of Child & Youth Protection will inform Parish/School Background Coordinator of results and provide State Police paperwork for distribution to applicant and for applicant’s parish/school file.

Step Ten:
The Background Coordinator, in coordination with Pastor/Principal, will upon receipt of a Non-Recommendation Notice of background of Volunteer/Employee ensure that said Volunteer/Employee is removed from any position that puts person in contact with minor children until matter is resolved by Office of Child & Youth Protection as set forth in Diocese Policy.

Morpho Trak Employee fingerprint form (PDF)

Morpho Trak Volunteer fingerprint form (PDF)

Diocese of Metuchen List of Parish VRN's [PDF]

Diocese of Metuchen List of School VRN's [PDF]